Club elections are right around the corner, during the regular meeting on May 19. All positions are open to anyone interested in sharpening their leadership skills. See Elections Committee Chairman Stonly Baptiste, CC, if you’re interested in running.
Training is available almost immediately, at the Toastmasters Leadership Institute on June 23 in Boca Raton.
What’s involved? Check out what some of our current board members have to say about their jobs (and stay tuned for more officer descriptions in a future post):
Marlene Bryan, CC, ALB
What is the purpose of the job? Act as the leader of the club, encouraging others to strive for their Toastmasters goals. Represent the club in the community and at other Toastmasters events: Area, District, National and International levels.
What are the basic tasks? Chair the club and officer meetings
How much time does it take? 6 – 12 hours per month
Why is it important? The president can gain more members to the club, get more exposure for the club at various events, and provide strong leadership to the members.
How has it helped you? I have grown as a leader, negotiator and team player. It has helped me with outside speaking engagements and has built my self-confidence when I speak before an audience outside the club.
VICE PRESIDENT PUBLIC RELATIONS
Kate McClare, CC
What is the purpose of the job? To increase awareness of our club through publicity in local media, and to keep club members informed of Gelfand news and activities
What are the basic tasks? Welcome visitors at meetings; publish club newsletter, writing articles and seeking contributions from other club members; maintain the Gelfand website
How much time does it take? 5 – 10 hours per month
Why is it important? Publicity attracts potential new members, who are essential to our success. The newsletter tries to keep members enthusiastic by making them feel more connected.
How has it helped you? It has helped me to improve skills I need at my “day job” as a writer and editor.
Janete Santana, CC
What is the purpose of the job? To support the club by recording minutes of the meetings, attendance at social events and other data useful for club members
What are the basic tasks? Keep notes of the meetings and send a summary to club members; keep a record of guests; congratulate members in special events such as birthdays, new babies and weddings; prepare the board meeting minutes; maintain a record of speeches and Table Topics if any member needs suggestions or help.
How much time does it take? 2 hours a week, plus meeting time
Why is it important? Because it maintains the club’s historical information and contributes to members’ motivation
How has it helped you? It has improved my listening and writing skills.
What is the purpose of the job? To manage the funds of club
What are the basic tasks? Making bank deposits; balancing the cash box; making small financial decisions (i.e., purchasing the new camera for the club
How much time does it take? 5-10 minutes after each meeting to pay Picadilly and balance the cash box; if using QuickBooks, you would also make a journal entry for accounting/ bookkeeping purposes. You also have to make trips to the bank to make deposits. The time is seasonal. During the renewing of membership, I would say 5 hours a month; off-season, 40 minutes a month.
Why is it important? It is important because someone needs to manage the funds of the business. Every organization needs money management, whether for profit or not.
How has it helped you? I learned the QuickBooks system.
William Thomas, ACB, CL
What is the purpose of the job? To make sure the meeting room is set up properly and that members come to order and adjourn on time
What are the basic tasks? Arrive at least 30 minutes before opening to set up the room; make sure members have the materials they need during the meeting; call the members to order; put back all the club equipment at the end of the meeting
How much time does it take? 4 hours per month
Why is it important? The sergeant-at-arms sets the tone for the meeting. If you don’t have a sergeant-at-arms, you don’t have a meeting! I’m the club’s cheerleader!
How has it helped you? Being sergeant-at-arms has helped me to be more responsible. It has helped me to learn to be on time.