Are You ‘Officer Material’?

Club elections are right around the corner, during the regular meeting on May 19. All positions are open to anyone interested in sharpening their leadership skills. See Elections Committee Chairman Stonly Baptiste, CC, if you’re interested in running.

Training is available almost immediately, at the Toastmasters Leadership Institute on June 23 in Boca Raton.

What’s involved? Check out what some of our current board members have to say about their jobs (and stay tuned for more officer descriptions in a future post):

PRESIDENT

Marlene Bryan

Marlene Bryan, CC, ALB

What is the purpose of the job? Act as the leader of the club, encouraging others to strive for their Toastmasters goals. Represent the club in the community and at other Toastmasters events: Area, District, National and International levels.

What are the basic tasks? Chair the club and officer meetings

How much time does it take? 6 – 12 hours per month

Why is it important? The president can gain more members to the club, get more exposure for the club at various events, and provide strong leadership to the members.

How has it helped you? I have grown as a leader, negotiator and team player. It has helped me with outside speaking engagements and has built my self-confidence when I speak before an audience outside the club.

VICE PRESIDENT PUBLIC RELATIONS

Kate McClare

Kate McClare, CC

What is the purpose of the job? To increase awareness of our club through publicity in local media, and to keep club members informed of Gelfand news and activities

What are the basic tasks? Welcome visitors at meetings; publish club newsletter, writing articles and seeking contributions from other club members; maintain the Gelfand website

How much time does it take? 5 – 10 hours per month

Why is it important? Publicity attracts potential new members, who are essential to our success. The newsletter tries to keep members enthusiastic by making them feel more connected.

How has it helped you? It has helped me to improve skills I need at my “day job” as a writer and editor.

SECRETARY

Janete Santana

Janete Santana, CC

What is the purpose of the job? To support the club by recording minutes of the meetings, attendance at social events and other data useful for club members

What are the basic tasks? Keep notes of the meetings and send a summary to club members; keep a record of guests; congratulate members in special events such as birthdays, new babies and weddings; prepare the board meeting minutes; maintain a record of speeches and Table Topics if any member needs suggestions or help.

How much time does it take? 2 hours a week, plus meeting time

Why is it important? Because it maintains the club’s historical information and contributes to members’ motivation

How has it helped you? It has improved my listening and writing skills.

TREASURER

Sheba Jones

Sheba Jones

What is the purpose of the job? To manage the funds of club

What are the basic tasks? Making bank deposits; balancing the cash box; making small financial decisions (i.e., purchasing the new camera for the club

How much time does it take? 5-10 minutes after each meeting to pay Picadilly and balance the cash box; if using QuickBooks, you would also make a journal entry for accounting/ bookkeeping purposes. You also have to make trips to the bank to make deposits. The time is seasonal. During the renewing of membership, I would say 5 hours a month; off-season, 40 minutes a month.

Why is it important? It is important because someone needs to manage the funds of the business. Every organization needs money management, whether for profit or not.

How has it helped you? I learned the QuickBooks system.

 

SERGEANT-AT-ARMS

William Thomas

William Thomas, ACB, CL

What is the purpose of the job? To make sure the meeting room is set up properly and that members come to order and adjourn on time

What are the basic tasks? Arrive at least 30 minutes before opening to set up the room; make sure members have the materials they need during the meeting; call the members to order; put back all the club equipment at the end of the meeting

How much time does it take? 4 hours per month

Why is it important? The sergeant-at-arms sets the tone for the meeting. If you don’t have a sergeant-at-arms, you don’t have a meeting! I’m the club’s cheerleader!

How has it helped you? Being sergeant-at-arms has helped me to be more responsible. It has helped me to learn to be on time.

Advertisements
This entry was posted in Uncategorized. Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s